1. Choose documents and questions
Pick up to twelve files: PDFs, images or plain text. Word and Excel files are converted to text in your browser first. Then pick the questions you want them checked against.
How it works
Five steps, and about a day's work for one standard
You pick the standards you hold or are going for, answer questions written from their published documents, the app scores them, and you get a pack of files you can hand to a director or leave on the table for the assessor. Each standard gets its own score and its own band. Here is what each step involves and how long it tends to take.
The five steps
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Pick your standards
ISO 9001 on its own, or any of the five National Highways Sector Schemes: 12D, 12A/B, 12C, 16 and 23. Every sector scheme applies ISO 9001, so picking one includes the ISO 9001 core and scores you against both, and you never pay for ISO 9001 twice. Pick more than one and the questions they share are asked once: a firm holding 12D and 16 answers 283 questions rather than the 359 the two banks hold between them. You are still scored separately for each, because "ready for ISO 9001, gaps to close for 12D" is a useful thing to be told and a single blended figure is not. The standards page lists all six with their question counts and times.
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Set your profile
Once per organisation, about two minutes. The questions depend on the standards you picked: which categories are on your certificate, and, for the traffic management schemes, whether you run impact protection vehicles, design your own layouts, use temporary traffic signals or subcontract. You also say whether you are applying for the first time or holding an existing certificate. Questions that do not apply to you never appear, so a firm without IPVs never sees an IPV question and a firm that buys in its designs never sees the design section.
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Answer the office questions
Twelve to eighteen sections depending on the standard, following the order of its document, from the certificate and scope through people, equipment, documents, contract review, design, suppliers, site operations, monitoring, incidents and the arrangements for the day itself. Three to five hours for one standard at a firm of typical size, saved as you go, in as many sittings as you like. Each question shows the clause or appendix it relates to and which standards it counts toward, says what an assessor tends to ask to see, and lets you note where your evidence is kept. You answer on a four-point scale, or "don't know", or "not applicable" with a reason. Every "don't know" lowers the confidence shown on the report rather than the score.
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Walk a live site with your phone
Groups of observations covering the paperwork on site, the people and their cards, the work itself, the vehicles and PPE, public protection and conduct, and clearing up afterwards. Every sector scheme has a walk and they run from about twenty minutes to about an hour and a half; ISO 9001 on its own has no site visit. One observation per screen, so you can do it with the phone in one hand. Each walk is a dated record. Do it again for another site whenever you like; the report uses the walks you choose to include.
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Generate the pack
A few seconds. The report, the audit-day checklist, the evidence list, the action plan, the site visit records and the registers workbook, the same six files whichever standards you picked, carrying a score and a band for each one. They are made from your answers in the browser and the report is kept in your account so it can be reprinted later. If more than a tenth of the applicable office questions are unanswered the app tells you and offers to generate anyway with a "partial" mark on the cover.
Coming back to it
Your answers are saved to your account as you type. Sign in on another laptop, or on your phone for the site walk, and everything is there; a colleague you have invited sees the same assessment and can carry on where you stopped. Where two people answer the same question differently, the later answer counts and the earlier one is shown rather than thrown away.
There is no device limit and nothing to move between machines. If you want a copy of your own to keep, export one from the Organisations screen at any time.
What happens to your data
Your answers are saved on your device first, so the site walk works with no signal, and then to your account, so anyone you have invited picks them up on any device. Nobody at Denver House can read them: our administration tools have no screen that shows a firm's answers, and any content you choose to share with support is logged in your own account's history. The files you generate are made on your device. Like any website, the hosting provider logs the address your request came from. The privacy notice sets this out in full, including what the support inbox holds if you write to us.
The tool cannot see your files. It scores what you tell it, so the honesty of the answers is the honesty of the report. If you mark a question "in place" when the record does not exist, the report will say you are readier than you are. That is why every question says what an assessor tends to ask to see, and why the evidence list asks you to write down where each item lives.
What you export can contain personal data, such as the names of your staff and their card numbers, if you type them into the registers or notes. You are responsible for that file in the same way as any other quality record. The app has controls to delete an organisation and to delete all local data.
Pro upgrade
How the Pro review works
The one part of SchemeReady that sends your documents anywhere, and only when you choose it.
2. The review runs
The documents and the chosen questions go to the review service over an encrypted connection, an AI model reads them, and the result streams back. A run on twelve documents can take several minutes.
3. Read the findings
For each question you get what the review found, in which document and on which page where it could tell, what it could not find, and which questions matched nothing. You decide what to do with that.
See it before you buy
The sample report is a real output of the same code, for a fictional company, so nothing on the page can drift from what you get.